Privacy notice

Polar GoFit - Instructions for schools

When purchasing the license for Polar GoFit service, the school enters into an agreement with Polar or its representative. In this agreement, Polar will be acting as the data processor responsible for storing and managing the information uploaded into Polar GoFit service. Polar will process the information according to the instructions and terms of use agreed with the data controller. The school acts as the data controller, and they are responsible for which data is uploaded into the service and how the data is processed. The school is responsible for making sure that the students’ information is correct, as well as handling processing requests from students or their legal guardians, such as deleting the information from the service.

Students’ personal information will be uploaded into Polar GoFit service. To upload the student’s information into the service, the student must give his or her written consent. If the student is a minor, consent must be given by their legal guardian. The school is responsible for acquiring and storing the consent. The student, or in the case of a minor, the student’s legal guardian has the right to revoke the consent at any time, in which case the school must delete the student’s information from the service.

Students have the right to access their personal information. When requested, the school must print out the student’s information from Polar GoFit service. Students have the right to request the data controller to delete their information from the service. Underaged students can do so with the permission of their legal guardian. When receiving such a request, the school must delete the student’s information from Polar GoFit service.

Polar privacy policy must be available to students and guardians of underaged students so they can understand how the information is handled.

Retrieving and printing the student’s information

The student’s information can be viewed by going to the School / Students view in Polar GoFit service. You can export the student’s information into a PDF file in the same view. You can print the information or send it via email to the student or their legal guardian.

Deleting the student’s information

The student’s information can be viewed by going to School / Students view in GoFit service. You can delete the student’s information in the same view. When you delete the student’s information, you can choose if you want confirmation as a PDF file. The confirmation can be printed or sent via email to the student or their legal guardian.

10/2023